1. Everest Support
  2. Processing Payroll
  3. Year End - T4/T4A

Last modified by: Alpine Crew -

Create and Review T4/T4As

 

Step 1: Edit T4 Remittance Balance

Click the Edit T4 Remittance Balance link.

Under Adjusted T4 Remittance Balance, enter the amount to appear in Box 82 on the T4 Summary.

The balance amount to be entered can be found through your online MyBusiness account with Canada Revenue Agency (CRA). The PD7, also known as a the Statement of Account for Current Source Deductions letter is no longer mailed out.

If you do not have an online account with CRA, your account's authorized representative can also phone to confirm your current account balance.

If you have been with the Inclusion System for the entire year and have not made any remittances outside of payroll, your remittance balance can be found by running the CRA Remittances report. Note that this report only accounts for those remittances made by our team and does not include any previous credits you may have. 

Click Save to complete the step.

 

Note: Links to view PDF drafts of your T4 Summary and T4 Slips can be found under this link (additional links for T4As will also be available if applicable). These can be reviewed at any time in the process.

 

Additional Data Review or Adjustments

Before proceeding to Step 2 - do you have any additional adjustments to make? Do you have to add other earnings or taxable benefits that were not paid in payroll? 

If so, below are a few function buttons that you can use to export and import the data.

 

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Import T4 Data - this button is used to import the data you may have changed into the T4 run.

Export T4 Data - this button will export the T4 data into a CSV file. Each employee will have a row and each T4 box will have a column. 

 

CSV File Tips:

  • Exporting the data to Excel is another great way to review the amounts that will be noted on the T4.

  • When adjusting values for an employee, consider if any other related box numbers need to be adjusted? For example, if you have added amounts to Box 40, you may need to adjust Box 14 as well. Contact us if you are unsure!
  • When working with the export file, consider deleting the rows that you will not be updating and import only the rows that you have updated.
  • Do not delete any columns!
  • If you need to sort the CSV file, make sure you are sorting all columns so the data remains accurate. If you only sort one or two columns, you may then be importing the incorrect amount for an employee. 
  • Reminder - you cannot format (highlight cells, bold, etc.) a CSV file. Any formatting you add will be lost upon saving. 

 

Step 2: PIER Report

The system will prompt you to run a PIER report, even if you have done one outside of this screen.

Click the PIER Report link. The results will open in a new window. 

Here's a link for more information on How To Read the PIER Report. 

Note: Links to View Errors/Warnings Report can be found under this link. This report will show you actions that are required to complete your process.

Click Check T4 Data after completing the PIER report. This will refresh the errors and warnings report.

Seeing Box 45 errors? Check this out.

 

Step 3: Edit Delivery Options

Select the printing and packaging method you would like for your T4/T4As in this section. 

Printing
Choose from one of the following options:

  1. I will print my T4s - we will not do any printing for you.
    To print all T4s - click View T4 Slips
    To print only T4s for employees who do not access the employee portal and those that are terminated (regardless of employee portal access) - click View T4 Slips not available in Employee Portal 
    Note: If there is no difference between the 2, only the View T4 Slips will appear.

    Once finalized, your employees who have access to the Employee Portal will also see their T4 online.
  2. Print all my T4s for me - we will print according to your delivery options.

    The PDF of all T4 slips will still be available to you and your employees who have access to the Employee Portal will see their T4 online once it has been finalized.

  3. Print only the T4s for employees who do not have a login to the system (Employee Portal) - we will print only the T4s for employees who do not access the employee portal and those that are terminated (regardless of employee portal access).

    The PDF of all T4 slips will still be available to you and your employees who have access to the Employee Portal will see their T4 online once it has been finalized.

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Delivery Options
The drop down options will only be available if you have selected that we do some printing for you. 

T4 Delivery Method:

Select how you would like the T4s to arrive to you or to your employees.

  1. Direct mail to all employees - each T4 will be individually sealed and mailed to each employee
  2. To normal payroll address by courier - T4s, as per your packaging option selected, will be couriered to your office address on file
  3. To normal payroll address by mail - T4s, as per your packaging option selected, will be sent via Canada Post to your office address on file
  4. To normal payroll address with next payroll - T4s, as per your packaging option selected, will be packaged and delivered along with your next regular payroll

T4 Packaging:

Please select one of the following options if you have selected option 2-4 under T4 Delivery Method

  1. All T4s in bulk, packaged and sealed - employee T4s will be loose (not folded or in individual envelopes)
  2. Individual sealed statement per employee - employee T4s will be folded and individually sealed

 

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Additional Instructions
Option to print company copies of the T4s - check on the Print copy of all T4s for my records to receive paper copies for your files.


Option to file to CRA on our own - check on I will file to CRA myself to do your own filing. If this is selected, we will not send your T4 data and summary to CRA. 

 

Comments
You can communicate additional delivery instructions to your support team through this box. 

 

Click Save to complete step.

 

Step 4: Reload Demographics

You may have received some late address changes or missing SIN info after your year has been closed. If you have updated the employee profile, you can pull the new information in by clicking the Reload Demographics Data link.

A pop up will appear. Click OK to proceed or Cancel to go back and make more changes.

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Once this has been reloaded, the Last Reloaded date will be inserted for reference.

 

Step 5: Approve

Approving is enabled once the previous steps have been completed. 

Clicking Approve changes the tax form run state to Data Finalized, which indicates to our team that it has been reviewed by you and is ready to be transmitted to CRA.

  

If you cannot access these menu items in the system or would like assistance going through the year end process, please contact the Alpine Crew at 204-478-3707 or alpinecrew@ibexpayroll.ca.

Contact the Alpine Crew!

204-478-3707
alpinecrew@ibexpayroll.ca